End-to-end conference and event management services.
Founded in 2008, Conference and Planning Services, LLC is a is a small, woman-owned consulting firm providing full scale event and meeting management services.
CAPS is a true single resource for all your conference and event management services. Our team of expert consultants provide personalized end-to-end conference and event management solutions. We focus on client objectives and strive to go above and beyond expectations. Our event consultants stand by the motto that “our team, is your team.”
CAPS is set apart from the pack with our technical ability including strong experience and expertise in the areas of the hybrid event solutions and online event management tooling solutions.
Alta Associates’ Executive Women’s Forum
Aspire Soccer Academy
Chicago Network Operators Group (CHI-NOG)
Corporate Executive Programme (CEP)
Evanston Capital Management
Forum of Incident Response and Security Teams, Inc. (FIRST)
ISSA, Inc. - Phoenix Chapter
International Consortium of Minority Cybersecurity Professionals (ICMCP)
International Telecommunications Union (ITU)
With over 40 years of combined experience in the meetings industry, we have built an extensive client resume and trusted global relationships. From conferences and workshops to gala dinners and VIP events, our team is up for the challenge.
Past and current clientele include:
Minorities in Cybersecurity (MiC)
Mitiga Security, Inc.
National Defense Information Sharing and Analysis Center (NDISAC)
Team Cymru, Inc.
The Software Engineering Institute (SEI) at Carnegie Mellon University
Computer Emergency Response Team Coordination Center (CERT/CC)
CERT Network Situational Awareness Group (NetSA)
XBRL International, Inc.
XBRL US, Inc.
We offer a variety of services, both individually and as a complete package. All clients and prospective clients are assigned a dedicated project manager from day one. Services include:
Site Selection & Contract Negotiation
Registration & Attendee Services
Virtual Event Headquarters
Virtual Events / Hybrid Events
Creative and Marketing
Sponsorship & Exhibitor Management
Speaker & Presentation Management
On-site Meeting Execution
Our job is to make you your event a success. Your job is to show up and do your thing.
Traci Wei | Owner & CEO
Traci joined the CAPS team in the autumn of 2007 with a focus on association event management within the information security and technology sectors. She became a partner in the firm in January 2013 and took over ownership and day-to-day operations in January 2015. In her tenure, she has successfully developed and executed a variety of domestic and international conferences, workshops, corporate meetings, and STEM mentorship programs.
Traci holds a B.S. in Computer Science and a M.S. in Telecommunication Systems from DePaul University. She currently resides in Chicago and a has an affinity for all things Dachshund.
Kristen is a Conference & Event Director at CAPS, LLC with a specialization in event logistics and marketing. She has been a member of the CAPS team since 2001 and has managed a large variety of meetings ranging from small executive forums to large association conferences both domestically and internationally.
Kristen has a background in sales and holds a B.A. in Marketing from Indiana University. She currently lives in Northern Indiana with her husband.
Sr. Conference & Event Director
Grace is an Event Team Assistant. She joined the CAPS team fall of 2018. She has previous experience with social media engagement, content creation, and correspondence.
Grace holds a B.A in Communication Studies obtained from Northern Illinois University. She currently resides in Chicago.
Dana is an Associate Conference and Event Director. She joined the CAPS team in March 2022 as an intern and accepted a full-time position in September 2022.
Dana holds a B.A. from Indiana University with a focus on Tourism, Hospitality, and Event Management. Dana currently resides in Chicago.
Associate Conference & Event Director
Event Team Assistant
Lauren is an Event Team Assistant. She joined the CAPS team in February 2023. Lauren has over 10 years of experience in events and hospitality and 5 years of experience in executive assistance and administration.
She holds an AA in Business Management, BA in Communication, and an MBA in Project Management.
Lauren currently lives in the suburbs of Chicago. In her spare time, she enjoys crafts, cooking, and the great outdoors.
Event Team Assistant
Conference and Publication Services (DBA Conference and Planning Services) is a highly skilled team of event management professionals that can be trusted to plan, manage and execute your event. Their reputation, experience and in-depth knowledge of the convention and conference management industry is the reason we partnered with them. CAPS outstanding customer service, professionalism, negation skills, work ethic and responsiveness contributed to unprecedented growth of attendance and sponsorship revenue of my event. I highly recommend CAPS to any organization seeking a firm to manage their conference, workshop or corporate event.
Procurement Management | Project Management | Program Support, Private University
For the past 15+ years, FIRST has enjoyed a fantastic partnership with CAPS. Their experience, professionalism and attention to detail has allowed us to conduct successful meetings and conferences around the globe. Even though our Annual Conferences have gone through considerable growth, they have consistently adapted and adjusted to allow us to continue to deliver an incredible yet familiar experience every year.
FIRST Board of Directors 2006-2010, 2012-2016 FIRST Chairman of the Board 2007-2009
I have organized and participated in hundreds of professional meetings, conferences and seminars throughout my career. When working with CAPS, the quality of planning and engagement with the customer was among the best I have ever known, Traci and the CAPS team are experienced, professional and committed to the success of your event and their attention to detail is just amazing. The teams professionalism was evident from the start covering every aspect of the event engaging with the attendees and their enthusiasm is infectious.
CAPS will always deliver and can be trusted to make your event a success. The professional, dedicated team are always full of energy and their can-do attitude is infectious.
It is always a pleasure to work with the team, as we want our clients to have the best experience and CAPS deliver this
Head of Cyber Response and Security Operations, O2
I’ve been involved in planning and executing a number of events with the team at CAPS, and quite simply they wouldn’t have happened without the CAPS team. From registration to transportation, venues, and meals, CAPS ensured that the participants at my events had a first-class experience and made me look good in their eyes. Any event, large or small, will benefit by having the professional and caring touch that CAPS will deliver.
Client, Board Member, International Non-Profit
I’ve worked with Traci and the CAPS team for years, both on a non-profit board on which I was a member as well as directly with my own company. Throughout each of these engagements, the CAPS team excelled. They were professional and fun to work with, and the results never failed to impress. Throwing an annual conference for some 800+ techies is a massive and daunting task under the best of circumstances, but the CAPS team handles it with aplomb and helped us organizers stay focused on delivering the best possible conference content for our attendees.
Kenneth R. van Wyk
President, KRvW Associates, LLC
We contracted with CAPS about 3 years ago, having seen the work they did with the FIRST conferences over recent years. We had previously been trying to arrange some complex international events ourselves, events with a number of unique security challenges. We're glad we did; CAPS understands our business and the unique demands of our delegates.
We have confidence that they can deal with sensitive matters very fast, without needing to come to us in most cases, that saves us time which is our most important commodity.
Director of Intelligence and Outreach, Team Cymru
Let us be a part of your team.