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End-to-end conference and event management services.

About CAPS

CAPS, was formed in 1979 to meet the conference planning, execution and publication needs of business, government, academia and non-profits. Since 1979, CAPS has worked with a variety of clientele both domestically and internationally, creating and managing unique meetings, workshops, conferences, and corporate events.

We are an innovative team of event consultants committed to our clients’ success. Each of our consultants stands by the work ethic that “our team, is your team.”

 

CAPS is a true single resource for all your conference and event management services. Our team of expert consultants provide personalized end-to-end conference and event management solutions. We focus on client objectives and then strive to go above and beyond expectations.

 

CAPS has been set apart from the pack with our technical ability that includes online registration, online speaker and presentation management, and our virtual headquarters offering.

 
 

Our Experience

 

  • Alta Associates’ Executive Women’s Forum

  • Aspire Soccer Academy

  • Chicago Network Operators Group (CHI-NOG)

  • Corporate Executive Programme (CEP)

  • Evanston Capital Management

  • Forum of Incident Response and Security Teams, Inc. (FIRST)

  • Foley & Lardner

  • (ISC)²

  • ISSA, Inc. - Phoenix Chapter

  • International Consortium of Minority Cybersecurity Professionals (ICMCP)

  • International Telecommunications Union (ITU)

  • Los Alamos National Laboratory

  • Microsoft Corporation

With over 40 years of combined experience in the meetings industry, we have built an extensive client resume and trusted global relationships. From conferences and workshops to gala dinners and VIP events, the CAPS team is up for the challenge.

Past and current clientele include:

  • Minorities in Cybersecurity (MiC)

  • Mitiga Security, Inc.

  • National Defense Information Sharing and Analysis Center (NDISAC)

  • Northwestern University

  • Team Cymru, Inc.

  • The Software Engineering Institute (SEI) at Carnegie Mellon University

    • Computer Emergency Response Team Coordination Center (CERT/CC)

    • CERT Network Situational Awareness Group (NetSA)

  • U.S. Air Force/Department of Defense

  • U.S. Department of Energy

  • U.S. Environmental Protection Agency

  • XBRL International, Inc.

  • XBRL US, Inc.

 

Our Services

We offer a variety of services, both individually and as a complete package. All clients and prospective clients are assigned a dedicated project manager from day one. Services include:

  • Site Selection & Contract Negotiation

  • Registration & Attendee Services

  • Housing Support

  • Virtual Event Headquarters

  • Virtual Events / Hybrid Events

  • Logistics Management

  • Creative and Marketing

  • Event Websites

  • Reporting Tools

  • Public Relations

  • Sponsorship & Exhibitor Management

  • Speaker & Presentation Management

  • On-site Meeting Execution

  • Destination Management

Our job is to make you your event a success. Your job is to show up and do your thing.

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#firstcon15 700+ in attendance this year 🎉
Morning run by the harbor front and then around the Opera House
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Another dinner in the books! #firstcon14
That's a wrap! Home tomorrow! Thank you everyone for an awesome event #firstcon15
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Here we go! #ewfusa15
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That's a wrap! #firstcon14 See you in Berlin #firstcon15
Finally a little bit of sun this morning 😎 🇰🇷 ✌🏼️
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Traci Wei

Owner and CEO | twei@capsllc.net

Traci joined the CAPS team in the autumn of 2007 with a focus on association event management within the information security and technology sectors. She became a partner in the firm in January 2013 and took over ownership and day-to-day operations in January 2015. In her tenure, she has successfully managed a variety of domestic and international conferences, workshops and corporate meetings.

Traci holds a B.S. in Computer Science and a M.S. in Telecommunication Systems from DePaul University. She currently resides in Chicago and a has an affinity for all things Dachshund.

Kristen (Kris) Jacobucci

Conference & Event Director | kjacobucci@capsllc.net

Kristen is a Conference & Event Director at CAPS, LLC with a specialization in event logistics and marketing. She has been a member of the CAPS team since 2001 and has managed a large variety of meetings ranging from small executive forums to large association conferences both domestically and internationally.

Kristen has a background in sales and holds a B.A. in Marketing from Indiana University. She currently lives in Northern Indiana with her husband and two children.

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Our Team

Josh Crandall

Conference & Event Director | jcrandall@capsllc.net

Josh is a Conference & Event Director at CAPS, LLC with experience in event planning, client relationship management and marketing. He comes to the CAPS team with a wealth of knowledge from both the corporate world and non-profit sector giving him a diverse background of experience.

Josh holds a B.A. in Theater from Columbia College. He currently lives in Seattle, Washington with 684,451 of his friends and is the proud dog dad of a Golden(girl)doodle named Blanche.

Grace Staley

Administrative Event Assistant | gstaley@capsllc.net

Grace is CAPS' Administrative Event Assistant. She joined the CAPS team fall of 2018. She has previous experience with social media engagement, content creation, and correspondence. 

 

Grace holds a B.A in Communication Studies obtained from Northern Illinois University. She currently lives in Chicagoland with her two worthless cats, Jasper and Smokey.  

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Testimonials

Conference and Publication Services (DBA Conference and Planning Services) is a highly skilled team of event management professionals that can be trusted to plan, manage and execute your event.  Their reputation, experience and in-depth knowledge of the convention and conference management industry is  the reason we partnered with them. CAPS outstanding customer service, professionalism, negation skills, work ethic and responsiveness contributed to unprecedented growth of attendance and sponsorship revenue of my event. I highly recommend CAPS to any organization seeking a firm to manage their conference, workshop or corporate event.

Kunta Fossett

Procurement Management | Project Management | Program Support, Private University

For the past 15+ years, FIRST has enjoyed a fantastic partnership with CAPS.  Their experience, professionalism and attention to detail has allowed us to conduct successful meetings and conferences around the globe.  Even though our Annual Conferences have gone through considerable growth, they have consistently adapted and adjusted to allow us to continue to deliver an incredible yet familiar experience every year.

Derrick Scholl

FIRST Board of Directors 2006-2010, 2012-2016 FIRST Chairman of the Board 2007-2009

I have organized and participated in hundreds of professional meetings, conferences and seminars throughout my career. When working with CAPS, the quality of planning and engagement with the customer was among the best I have ever known, Traci and the CAPS team are  experienced, professional and committed to the success of your event and their attention to detail is just amazing. The teams professionalism was evident from the start covering every aspect of the event engaging with the attendees and their enthusiasm is infectious.

 

CAPS will always deliver and can be trusted to make your event a success. The  professional, dedicated  team are always full of energy and their can-do attitude is infectious.

 

It is always a pleasure to work with the team, as we want our clients to have the best experience and CAPS deliver this

every time.

Tom Mullen

Head of Cyber Response and Security Operations, O2

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I’ve been involved in planning and executing a number of events with the team at CAPS, and quite simply they wouldn’t have happened without the CAPS team. From registration to transportation, venues, and meals, CAPS ensured that the participants at my events had a first-class experience and made me look good in their eyes. Any event, large or small, will benefit by having the professional and caring touch that CAPS will deliver.

Client, Board Member, International Non-Profit

I’ve worked with Traci and the CAPS team for years, both on a non-profit board on which I was a member as well as directly with my own company. Throughout each of these engagements, the CAPS team excelled. They were professional and fun to work with, and the results never failed to impress. Throwing an annual conference for some 800+ techies is a massive and daunting task under the best of circumstances, but the CAPS team handles it with aplomb and helped us organizers stay focused on delivering the best possible conference content for our attendees.

Kenneth R. van Wyk

President, KRvW Associates, LLC

We contracted with CAPS about 3 years ago, having seen the work they did with the FIRST conferences over recent years. We had previously been trying to arrange some complex international events ourselves, events with a number of unique security challenges. We're glad we did; CAPS understands our business and the unique demands of our delegates.

 

We have confidence that they can deal with sensitive matters very fast, without needing to come to us in most cases, that saves us time which is our most important commodity.

Steve Santorelli

Director of Intelligence and Outreach, Team Cymru

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